Desenvolvimento de um framework para o planejamento de compras públicas: estudo em uma Universidade Federal

Abstract

Public procurement includes the contracting of goods and services performed according to specific legislation, aiming to provide institutions with support for their end-activities performance. In addition to materializing public policies, they promote economic and sustainable development, a reflection of the purchasing power of the State. Although planning is essential, since failures occurred at this stage may impact the entire bidding process, it is not very widespread in the Brazilian public administration. In response to this fragility, senior management has taken successive steps to assess the level of management and governance of procurement; according to the publication of normative instructions, whose purpose is to instrumentalize and guide procedures. Among them, the obligation, by federal agencies, to prepare the Annual Procurement Plan. Since these regulations require the adequacy of institutional processes, project management presents itself means to achieve the strategic objectives, by reconciling the traditional model with more dynamic visual models. In this context, this research aims to develop a framework aligned with project management methodologies for public procurement planning in federal universities. For this, the documentary research identified the normative allusive to the contracting planning, as well as its recommendations. The same technique was used to establish the connection between the planning stages and the project management lifecycle, which served to support the framework, which conceives the procurement planning as a project, under the legal and theoretical aspects. The structure was then applied and validated by a procurement planning team, through participant observation and workshop techniques. The data suggest that the systematized methodology of the framework, which uses visual tools such as Canvas and Trello and establishes a determined time for each task, made the team's performance more dynamic and contributed to the completion of the deliveries within the timeframe, obeying the criteria and scope. Although they have interacted in all activities, the short time to perform the tasks, as well as the difficulty in reconciling the assignments of the project with other administrative functions were pointed as negative aspects. Once the appropriate adjustments have been made, it is expected that the framework can contribute to literature, as well as being applied in other institutions of higher education and other organizational arrangements.